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A Special Session is a group of 6 papers, organized at the initiative
of any voluntary organizer. Special Session topics must be in areas
consistent with those of the Conference.
Special Sessions will last two hours and will normally include 6
papers from different institutions and organisations coming from
different countries. Also a good balance regarding country
contributions should be assured. The session can be organised in
several parts, if more than 6 high quality papers are accepted in one
special session.
Composition of the Special Session, considering final accepted papers,
cannot contain more than 25% of papers from the same institution.
Special Session Chair is Gheorghe Scutaru, scutaru@unitbv.ro
Any potential Special Session organizer has to complete the following
tasks:
- provide the Special Session Chair (e-mail) with a provisional
title of the Special Session and its track area;
- send a “Call for Papers” dedicated to that Special Session to the Special Session Chair (one PDF page as the one provided for
example in: http://www.info-optim.ro/renewener.htm) (deadline January 5th, 2010);
- contact potential Authors (a minimum of 6) and invite them to submit;
- prepare a list of 6 potential reviewers.
The review process of any Special Session will be led by the Special
Session organizer(s) with the same rules as for regular papers.
If the number of selected papers will be lower than 6, the Special
Session will be cancelled and accepted papers will be shared within
the other regular sessions of the area. Special Sessions may also
include a higher number of papers (but being multiple of 6) if it is
required by the particular topic and a sufficient number of papers is
received. Additional instances may be agreed with Special Session
Chair.
After the Special Session organization is complete, the organizer must
perform the following duties:
- attend the Conference;
- chair the proposed Special Session (bringing a personal laptop, as
required for all Session Chairs);
- provide the name of a co-chair (useful in case of Session Chair
having a paper in the Session);
- participate to the review process actively.
Organisers of scheduled Special Sessions commit themselves to register
for and attend the conference. For each Special Session, one free
registration will be offered to the organiser or distributed among all
organisers at their own decision. In any case, the general rules about
maximum number of papers associated with a registration will apply.
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